Recoup — Claim-ready evidence for construction contractors

The problem

The proof exists. It's scattered across three inboxes and a site diary.

Extra work rarely arrives as a formal instruction. It arrives as an email at 7am, a WhatsApp message from the consultant, a verbal direction during a walkdown. The work gets done — and the paper trail goes cold.

Months later, when the account is settled, someone inherits the archaeology: reconstructing who said what, when, and under which clause. By then the notice window has expired, and a claim that was genuinely entitled fails for want of substantiation.

Industry dispute reports consistently name poor contract administration and weak claim substantiation among the leading causes of construction disputes. The entitlement is real. The evidence just isn't ready in time.

Email — 07:04

"…proceed ahead of Thursday's pour, we'll regularise the paperwork later…"

WhatsApp — 13:47

"…client wants the crossing reinstated as well, go ahead pls…"

Site walkdown — verbal

No written instruction issued.

Six months later

Notice window closed. Claim contested for lack of substantiation.

How it works

From site email to substantiated notice.

Add the communication

Forward any site email to your project's dedicated Recoup address, paste a message, or upload a PDF, DOCX, or EML file. It's filed against the project and analyzed automatically.

forward topkg-b@in.getrecoup.in

statusFiled · Package B

Recoup reads it against your contract

The AI reasons over the communication against the project's contractual scope and flags commercially significant events — variations, scope deviations, delay triggers — while the notice window is still open.

checked againstContract scope · BOQ

findingInstructed work outside scope

notice windowOpen — 9 days remaining

Review the evidence and reasoning

Every finding is backed by verbatim quotes from the source document, and money figures are computed against your own contracted rates — never generated by the AI. Your team reviews it line by line.

supporting quote

"proceed with the revised routing along the north trench…"

valuation basisYour BOQ rates

Send the notice before the deadline

Recoup tracks contractual notice deadlines with countdowns and prepares the substantiated notice or Change Order. Nothing is submitted until someone on your team approves it.

draftNotice of Claim — ready

deadline9 days · tracked

Why Recoup

Systems of record store what happened. Recoup reasons about what it means commercially.

Comms-first

Starts where the leak starts

The commercial leak doesn't live in formal documents. It lives in emails, WhatsApp threads, and verbal instructions — so that's what Recoup reads first.

FIDIC-native

Speaks the contract's language

Built around FIDIC's notice regimes and claims machinery, by a founder who administered those contracts on site for twelve years.

Deadline-driven

Organized around notice windows

Everything is anchored to contractual notice deadlines, because an entitlement noticed late is an entitlement lost.

Evidence-first

AI assembles. Your team decides.

Findings arrive with verbatim quotes and reasoning attached, and nothing is submitted without someone on your team approving it.

Trust & control

Built for people whose signatures mean something.

Verbatim-quote verification

Every AI finding links to exact quotes from the source communication. If it can't be quoted, it isn't claimed.

Human approval, always

Notices and Change Orders are prepared as drafts. Someone on your team reviews and approves before anything is submitted.

Your rates, not AI arithmetic

All money figures are computed by the system against your own contracted rates. The AI never invents or controls a number.

Per-project data isolation

Each project's communications and contract data are kept isolated to that project.

Early results

In early evaluations, a Gulf EPC contractor confirmed roughly $285K in potential entitlement identified from a single project communication — including an item their own reviewer had missed.

A paid pilot with a heavy-engineering contractor is underway.

From the founder

I spent twelve years executing EPC contracts — substations, steel plants, railways — and watched genuinely entitled claims die because the proof lived in someone's inbox and the notice window had already closed. Recoup is the tool I wished I'd had on site: it doesn't argue your claim for you, it makes sure the evidence is assembled before the deadline arrives.

Abhishek Dhama · Founder, Recoup · 12 years in EPC project execution

The extra work isn't the problem.
Proving it is.